What is an RFP?
A request for proposal (RFP) is a great way for you to quickly get us up to speed on your project. It should include an introduction to your company and the reason for submitting your RFP. Tell us what it is you hope to accomplish with us and lay out any problems you or your users face with your current site. Lastly, please provide an overview of your project scope, timeline, and budget.
Download our template
We start our process with asking a fundamental question, "What do you need to achieve for this project to be successful?"
1. Discovery session
During our initial consultation, we’ll establish your current and future objectives and lock down scope of work, timeline, and budget. We may walk you through an example of what our typical project proposal looks like. Finally, we will discuss next steps.
2. Scope of work
After we've discussed your projects details in depth and you goals, we will put together a scope of work outline, timeline, and budget proposal. This will be sent to you as a dynamic web link so we can both review, revise and approve the SOW.
3. Review & approve contract
Once the scope of work is approved, we will write-up a comprehensive master service agreement for us to review, redline and e-sign.
We get aligned so that we have a clear path to success.
4. Communication set-up & onboarding
After you review and e-sign the master service agreement we will invite you to our project tracker where the SOW will be outlined by task, as well as a list of project set-up tasks that will be assigned. These tasks will include instructions for asset & credential hand-off and communication set-up.
We keep everyone on track through a simple but effective communication plan and a one on one dedicated point of contact.
5. Pre-build discussions
Once we've set-up our communication channels and have successfully on-boarded you to our project tracker we will then start discussing the following topics and review every detail of your project again before moving forward into the Site Map Planning & Research phase.
Things we will discuss:
1. Analyze & Understand Current Brand ID & assets
(Persona | Tone | Vision | Color Palette | Use of Graphics, Video, etc)
2. Analyze & Understand Information on sites goals, user flow, etc
3. Analyze client Inspirations, Likes & Dislikes
4. Analyze Website Concerns/Pain Points
5. Website Aesthetic Brainstorming w/ Client
6. Information architecture, tags and URLs
In this stage we will help you plan your new sitemap and map out the new customer journey of your website.
We will help you identify your major visitor types and how to guide them through the content we're showcasing in a way that works intuitively and directs all of your visitors to the information they need. It's important that we tell the story your brand deserves.
We will take a look at your current URL and on-page SEO structure so we can plan ahead, implementing best development practices throughout the build to retain your URL structure and current SEO. If you have analytics or any site data, we may analyze those metrics at this time and utilize that data to help optimize your Information Architecture.
7. Content & creative planning
In order to create meaningful design, we need to truly understand the content we are working with and create a story around your content. This is where creative content planning comes into play.
Your project strategist will help take a creative approach to understanding your content and the story we are telling with it, allowing us to plan for those flashy Hero page illustrations, advanced interactivity, and more in a meaningful way. This way we can go directly into the design phase with a strong sense of purpose and understanding.
8. Copywriting & messaging
Whatever your business, our goal is to help you create an authentic storyline to guide your users through your website and make your business shine.
If you've requested help with copy and messaging in your scope of work then we’ll work with you prior to the design phase to revamp, re-write or co-write new copy depending on your needs. This fresh copy will be linked to your information architecture map in a tool like "SlickPlan" and ready to utilize within our design phase.
A beautiful design that actually works is about balance.
9. Wireframes & UX Design
After we've completed the pre-build strategy process we'll typically go into creating wireframes to review and approve with our client. After we've solidified Wireframes our top design priority within the design phase is to create meaningful & strategic general creative direction as a base for your sites aesthetic.
This general direction will typically be a first draft of your homepage and allows us to lock-in our aesthetic moving into our page by page design, review, and approval process.
10. Page by page review, revise, approve
After we lock-in a tier 1 general creative direction as a base for your site. We'll be ready to start tracking design progress on each page, and completing revision rounds. We typically design each page out in a tool like Figma or Sketch and then run each page through 2-3 collaborative revision rounds with both of our teams.
This is all tracked within our project management tool. While each page is being designed we may simultaneously be working on Interaction Planning, Illustrations, and other marketing collateral as apart of our scope. Once all design assets have been completed and approved we'll be ready for our development hand-off.
Everything comes together to realise the plan.
After we have completed high-fidelity designs ready for development we'll schedule a dev hand-off. After transitioning the tone of the project towards development. We will be working with you page by page to develop your new site and integrations.
You'll be able to watch every-step of the way via a live preview link of our work. Each page will be tracked, developed, reviewed and approved.
12. Custom development
Upfront in our discovery phase we may have identified some "Custom development" items within your scope of work. If so, we'll be handling those items in this phase of the project alongside front-end development.
This includes Custom Forms, Membership Sites, Ecommerce, Large content migration, Etc...
13. On-page SEO
These On-Page SEO attributes we will make sure are built into your project:
- Standard On-Page SEO (Meta Tags, etc)
- XML sitemaps
- Ability to customize and redirect Slugs (URLs) (301 Redirects)
- BEM Class Naming & Styling
- Dynamic Meta Data (Synced via CMS Inputs)
14. Content and CMS population
If there is a lot of content to move on certain pages (blog, etc), it won’t make sense to manually migrate by entering it through the CMS one by one, we’ll want to upload via a CSV, however, most of the time this content isn’t accessible via CSV.
In order to solve this issue we’ll write custom scripts to pull the site content data accurately and securely over to your freshly built CMS, or we will handle the manual data entry on a case to case basis.
15. Hand-off and launch
Before we launch your website we'll complete an internal Q/A and triple check everything, once we have the green light we'll transfer the completed website to you for self-hosting or upload it to our premium hosting servers and create 2 back-ups.
We'd love to hear more about your project.
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